Business Communication: Part 1

Business communication is:

Purposeful - It solves problems and conveys information.

Economical - It is concise.

Reader oriented - It focuses on the receiver, not the sender. 

Here are some tips:

Express thoughts positively (you will be happy to, not you won't be sorry that).

Use familiar words (salary, not remuneration).

Use precise, vigorous words (fax me, not contact me).

Sender-focused communication

We are requiring all staffers to complete these forms in compliance with company

policy.

Receiver-focused communication

Please complete these forms so that you will be eligible for health and dental

benefits.

5 simple steps to be successful in international tender business

1. Select the organization that procures materials through International Tender like, REB, PDB, DGDP, TCB, BAPEX, EDCL, DCC, CCC,CMSD, BJMC, BCIC, BB, LGED, KPM,ERL,BSTI, WASA,CPA and many other Govt. and non- Govt. organizations in our country.

2. Submit necessary business license/documents/ certificates and get enlisted by that organization.

3. Find out the potential manufacturers or suppliers who are interested to participate in the International Tender along with the bank guarantee (BG) and performance guarantee (PG).

4. Know open tendering method (OTM), limited tendering method (LTM), Tender Document/ Schedule, e- Tendering, Export- Import Guideline, Banking, L/C, Commercial and Documentation issues related to International Tender business.

5. Submit all necessary business licenses/certificates/documents to a bank along with agency agreement certificate from supplier to get Bangladesh Bank permission for earning foreign currency through International Tender Business.

How to write business letters

March 16, 2008

Mr. Ernie English                                                                        [alternative spot for date]

English Company
1234 Writing Lab Lane
Write City, IN 12345

Dear Mr. English:

SUBJECT

The first paragraph of a typical business letter is used to state the main point of the letter. Begin with a friendly opening; then quickly transition into the purpose of your letter. Use a couple of sentences to explain the purpose, but do not go in to detail until the next paragraph.

Beginning with the second paragraph, state the supporting details to justify your purpose. These may take the form of background information, statistics or first-hand accounts. A few short paragraphs within the body of the letter should be enough to support your reasoning.

Finally, in the closing paragraph, briefly restate your purpose and why it is important. If the purpose of your letter is related to your employment, consider ending your letter with your contact information and title if it not included on letterhead. However, if the purpose is informational, think about closing with gratitude for the reader’s time.

Sincerely,

<SIGNATURE GOES HERE>

Lucy Letter

President

encl. [use this only to signify that there are one or more enclosures]

5 simple steps that prepare you for indenting business

Step 1: Make a business plan that includes product selection and its country of origin.

Step 2: Find out potential supplier through market survey.

Step 3: Prepare your trade license, indenting registration certificate, and other related documents as per regulatory guideline of Bangladesh Bank.

Step 4: Open a current account with a bank which has an authorized dealer branch and submit all legal documents to obtain Bangladesh Bank permission.

Step 5: After being permitted by Bangladesh Bank, you start business as indenting agent with both traders and manufacturers in various potential sectors in Bangladesh on behalf of supplier.

Simple 4 Steps to Start C&F Agent Business

C&F Agent Business – Are you ready for the business?

What is C&F Agent?

Clearing and Forwarding (C&F) agent is broadly known as custom house agent. They play important role in export and import procedure and do the customs and shipping formalities at the port.

If you are planning to do the business – you need some preparations for it:

1. Submit Application: You have to apply to the customs licensing authorities along with the documents and fees as required by the customs licensing authorities.

2. Tests – Written & Viva Voce: You have to sit for a test both written and viva voce administered by customs license authorities.

3. How to pass the test: You can prepare yourself with basic knowledge in the line of export- import procedure, documentation, shipping, logistics, customs, Freight forwarding, costing and others related issues.

4. After passing the test: You are qualified and allowed to start C&F agent business with both the Exporters and Importers with a standard business commission which is fixed by the respective customs authorities.

Do's and Don'ts for export import business starters

Here is the Do's and Don'ts for export import business starters.

Do's:

1. They should know how to prepare legal and proper business documents.

2. They should know how to select favorable payment term.

3. They should know terms and conditions of the L/C or sales contract.

4. They should know how to do marketing costing, documentation, customs, banking and shipping procedure.

5. They should know government policy, rules and regulations.

Don'ts:

1. They should not export the products with poor quality and packing.

2. They should not avoid pre- shipment inspection for the export- import consignment.

3. They should not start without knowing how to select buyer, seller, products and countries.

4. They should not delay to arrange the shipment and should not delay of presentation of export documents as per contract.

5. They should not avoid business commitment, sincerity and honesty.

6. They should not start without SWOT analysis.

7. They should not start with deferred payment method.

8. They should not start with big investment.

9. They should not practice under and over Invoicing.

10. They should not appoint any unprofessional personnel.